RECREATION PROGRAM SPECIALIST (MARKETING-EVENTS)

Location: Parks & Recreation Job Title: Recreation Program Specialist (Marketing and Events) Created Date: 4/2020 Revision Date: 5/2022, 12/2023 GENERAL STATEMENT OF JOB Performs responsible recreation, administrative, and supervisory work in planning, organizing, and supervising recreation programs.
DISTINGUISHING FEATURES OF THE CLASS An employee in this class plans, organizes, supervises and participates in a variety of recreation programs and events.
Work includes planning, organizing, and/or assisting with large and small-scale special events, adult and/or youth programming, holiday events, , , and related programs; including hiring, training and management of part-time staff or volunteers.
Employee will also develop and implement promotional materials and marketing of all departmental programs and events, utilizing brochures, flyers, website information, media, and other mechanisms.
The employee is expected to exercise independent judgment and initiative in planning and conducting program activities.
Considerable tact and courtesy are required in frequent contacts with the public and with various population groups.
Work is performed in accordance with departmental rules and policies and requires judgmental discretion in the application and interpretation of programs, standards, and procedures.
Employee is subject to hazards in parks and recreation including working in both inside and outside environments and in extreme temperatures, and noise.
Duties may also expose the employee to human body fluids and the work is covered by the OSHA requirements on blood borne pathogens.
Work is performed under general supervision and is evaluated in terms of program effectiveness and through observation and consultations.
DUTIES AND RESPONSIBILITIES ESSENTIAL DUTIES AND TASKS Plans, organizes, implements, and supervises a variety of recreation programs for various populations of the community; evaluates programs for effectiveness; maintains appropriate documentation, including, but not limited to employee records, training qualifications/certifications, and time sheets.
Promotion and marketing of all departmental programs, events, and facilities, including: development and distribution of brochures, flyers, and/or other marketing materials, providing and implementing content for the website and/or social media publications, and/or assisting with promotion via approved avenues.
1 Recruits, hires, trains, and supervises part-time/temporary employees and/or volunteers engaged in a variety of special recreation programs including, adult or youth programming and trips, holiday events, and other related programs sponsored by the Parks and Recreation Department.
Manages and approves time sheets for associated staff.
Calculates program costs and sets or recommends fee amounts for program participants, facility use, etc.
Registers participants for programs; prepares and maintains a variety of records and reports, enters information into databases.
Prepares a wide variety of schedules; coordinates with facilities, maintenance, and others to insure events run smoothly; works with various community groups.
Solicits community awareness of programs and publicizes program activities; Serves as a departmental representative for community events, job fairs, etc Coordinates the preparation of meetings, part-time employee trainings, and schedules of staff/officials.
Assists with site preparation for programs or events, including but not limited to: supply coordination, delivery and setup, site inspections, and sorting, organizing, or cleaning as needed.
Performs inspections of sites, vehicles, or equipment as needed; maintains documentation and records of inspections.
Assists in the development of department and/or division operations, risk management, and policies and procedures.
Motor Vehicle Operator for Iredell County.
Transports program participants and/or equipment to/from sites for recreational activities.
Schedules use of vehicles issued for programs; coordinates maintenance as needed.
Performs and/or oversees daily inspections of vehicles before use within programs with proper documentation.
Purchases programming supplies within departmental guidelines.
Manages inventory of equipment necessary for conduction of programs; controls approved by budgetary expenditures.
Attends conferences, workshops, seminars and training programs to enhance job performance and maintain current standards; establishes and maintains professional affiliations to keep abreast of new ideas and trends in program area.
ADDITIONAL DUTIES Assists other department staff/divisions in various events, programs & activities, record keeping, and data collection.
May also assist in the development and implementation of special projects.
Serves on various committees as needed Must be willing to work some nights and weekends.
2 Performs related tasks as required.
RECRUITMENT AND SELECTION GUIDELINES KNOWLEDGE, SKILLS, AND ABILITIES Considerable knowledge of the policies and procedures of the Parks and Recreation Department and related state and local laws.
Considerable knowledge of the principles and practices of recreation, and recreation facilities and services, including programming standards, equipment and tools, event layouts, etc.
Considerable knowledge in planning, marketing, promotions, graphic design, website management, sponsorships, and advertisements related to special events and recreation programming.
Ability to develop and implement small and large scaled recreation programs.
Knowledge of the application of information technology to the work of the department.
Knowledge of County personnel, budgeting and purchasing policies and procedures.
Working knowledge of office technology including use of Word and Excel.
Skill in facilitation and collaborative conflict resolution.
Ability to work effectively with other departments, staff personnel, community organizations, the general public and special population groups.
Ability to evaluate program effectiveness.
Ability to design publicity material and effectively utilize related software programs.
Ability to keep accurate records and prepare and present reports.
Ability to communicate effectively orally and in written form.
Ability to recruit, select, and supervise and organize the work of others.
Ability to train and instruct participants in a variety of activities.
Skill in organizing a variety of activities including attention to details, deadlines, and proper coordination with others.
DESIRABLE EDUCATION AND EXPERIENCE Graduation from an accredited College or University with a Degree in Parks and Recreation, Marketing, Public Relations or a related field and experience in recreation programming; or any equivalent combination of 3 education, experience, and training.
One (1) to three (3) years of employee supervisory or management experience preferred.
SPECIAL REQUIREMENTS Possession of a valid NC Driver’s License.
Prefer possession of, or willingness to obtain, a North Carolina Commercial Driver’s License (CDL) with “P” endorsement.
Possession of CPR and First Aid Certification within 6 months of employment.
4 Physical Requirements and Working Conditions: Please briefly summarize the Physical Requirements of this position: Employee at times will be required to lift objects up to 20 lbs and transport them over short distances.
Work primarily consist of office work at a desk.
At times this employee is required to walk and stand for long periods of time outdoors as part of recreational programs.
Please review and complete as necessary for this position: 1.
The PHYSICAL ACTIVITY of this position (please mark ALL boxes that apply): A.
CLIMBING: Ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like, using feet X and lefts and/or hands and arms.
Body agility is emphasized.
This factor is import if the amount and kind of climbing required exceeds that required for ordinary locomotion.
B.
BALANCING: Maintaining body equilibrium to prevent falling when walking, standing, or crouching on X narrow, slippery, or erratically moving surfaces.
This factor is important if the amount and kind of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.
C.
STOOPING: Bending body downward and forward by bending spine at the waist.
This factor is important X if it occurs to a considerable degree and requires full use of the lower extremities and back muscles.
D.
KNEELING: Bending legs at knee to come to rest on knee or knees.
X E.
CROUCHING: Bending the body downward and forward by bending leg and spine.
X F.
CRAWLING: Moving about on hands and knees or hands and feet.
x G.
REACHING: Extending hand(s) and arm(s) in any direction.
H.
STANDING: Particularly for sustained periods of time.
x I.
WALKING: Moving about on foot to accomplish tasks, particularly for long distances or moving from x one work sit to another.
J.
PUSHING: Using upper extremities to press against something with steady force in order to thrust forward, x downward, or outward.
K.
PULLING: Using upper extremities to exert force in order to draw, drag, haul, or tug objects in a sustained x motion.
x L.
LIFTING: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position.
This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles.
5 x M.
FINGERING: Picking, pinching, typing, or otherwise working primarily with fingers rather than with the whole hand or arm as in handling.
N.
GRASPING: Appling pressure to an object with the fingers and palm.
x O.
FEELING: Perceiving attributes of objects … such as size, shape, temperature, or texture by touching with x skin, particularly that of the fingertips.
P.
TALKING: Expressing or exchanging ideas by means of the spoke work.
Those activities in which they x must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
Q.
HEARING: Perceiving the nature of sounds at normal spoken word levels with or without correction.
x Ability to receive detailed information through oral communication, and to make fine discriminations in sound.
R.
REPETITIVE MOTIONS: Substantial movements (motions) of the wrist, hands, and/or fingers.
6 2.
The PHYSICAL REQUIREMENTS of this position (please mark ONLY ONE box): The chart below defines the physical demand levels to assist with marking ONLY ONE box below: Lifting Occurrences Physical Demand Level Occasional Frequent (3-6 hours) Constant (6-8 hours) (0-3 hours) Sedentary Up to 10 lbs.
Negligible Negligible 10 lbs.
and/or Negligible and/or Push/Pull of Light Up to 20 lbs.
Walk/Stand/Push/Pull of Arm/Leg controls while seated Arm/Leg controls Medium Up to 50 lbs.
10-25 lbs.
Negligible Heavy Up to 75 lbs.
25-50 lbs.
10-20 lbs.
 Occasionally is defined as up to one-third of the time.
 Frequently is defined as occurring one-third to two-thirds of the time.
 Constantly is defined as occurring more than two-thirds of the time.
A.
SEDENTARY WORK: Occasionally lifting up to 10 pounds.
Sedentary work involves sitting most of the X time, but may involve walking or standing for brief periods of the time.
B.
LIGHT WORK: Occasionally lifting up to 20 pounds, and/or up to 10 pounds of force frequently.
Even X though the weight lifted may be a lesser amount, a job should be rated light work if: 1) the job requires walking or standing to a significant degree; 2) the job requires sitting most of the time, but entails pushing and/or pulling of arm or leg controls; and/or 3) the job requires working at a west production rate to entail constantly moving a weight less than 10 pounds.
C.
MEDIUM WORK: Occasionally lifting up to 50 pounds, and/or moving 10-25 pounds frequently.
D.
HEAVY WORK: Occasionally lifting up to 75 pounds, and/or frequently moving 25-50 pounds, and/or constantly moving 10-20 pounds.
7 3.
The VISUAL ACUITY REQUIREMENTS of this position (for A and B … mark ALL boxes that apply): A.
The worker is required to have close visual acuity to perform one or more of the following: X Preparing and analyzing data and figures X Accounting Transcription X Computer Terminal Extensive Reading Using measurement devices Other (please specify):__________________________________________________________ B.
The work is required to have visual acuity to perform one or more of the following: Operates machines such as lathes, drill presses, power saws, and mills where the seeing job is at or within arm’s reach.
Performance mechanical or skilled trades tasks of a non-repetitive nature such as carpenters, technicians, service people, plumbers, painters, mechanics, etc.
The worker is required to have visual acuity to be the operator of trucks, forklifts, cranes, and other equipment.
The worker is required to have visual acuity to determine the accuracy, neatness, and thoroughness X of work assigned (i.
e.
custodial, food services, general laborer, etc.
).
X Other (please specify): The worker is required to have visual acuity to be the operator of 15 passenger van and/or school bus.
8 4.
The CONDITIONS the worker will be subject to in this position (mark ALL boxes that apply): A.
The worker is subject to inside environmental conditions: Protection from weather conditions, but not x necessarily from temperature changes.
B.
The worker is subject to outside environmental conditions: No effective protection of weather.
x x C.
The worker is subject to both environmental conditions: Activities occur inside and outside.
D.
The worker is subject to extreme cold: Temperatures below 32 degrees for periods of more than one hour.
E.
The worker is subject to extreme heat: Temperatures above 100 degrees for periods of more than one hour.
F.
The worker is subject to noise: there is sufficient noise to cause the worker to shout in order to be heard above the ambient noise level.
G.
The worker is subject to vibration: Exposure to oscillating movements of the extremities or whole body.
H.
The worker is subject to hazards; includes a variety of physical conditions, such as proximity to moving x mechanical parts, electrical current, working on scaffolding and high places, exposure to high heat, or exposure to chemicals.
I.
The worker is subject to atmospheric conditions: One or more of the following conditions that affect the respiratory system of the skin: fumes, odors, dusts, mists, gases, or poor ventilation.
J.
The worker is subject to oils: There is air and/or skin exposure to oils and other cutting fluids.
K.
The worker is required to wear a respirator.
L.
The worker frequently is in close quarters, crawl spaces, shafts, man holes, small enclosed rooms, small sewage and water line pipes, and other areas which could cause claustrophobia.
M.
The worker is required to function in narrow aisles or passage ways.
N.
Other (please specify):_________________________________________________________________ O.
None: The works is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
9 5.
Occupational exposure to potentially infectious bodily fluids (please mark the following box “if” it applies): Yes, this applies The worker is in contact with potentially infectious bodily fluids during the performance of his/her duties.
If so, please list below examples of duties in which possible exposure to potentially infectious bodily fluids occur: 1.
___________________________________________________________________________________________ 2.
___________________________________________________________________________________________ 3.
___________________________________________________________________________________________ 4.
___________________________________________________________________________________________ 10