Part-Time Office Assistant, Human Resources

Description The part-time office assistant, human resources is responsible for providing administrative support to the department, and customer service to the employees, students and guests of the College.
The majority of the office assistant's tasks will focus on keeping orderly and easily retrievable hard and soft copies of human resources documentation.
Other marginal functions include audits and assistance with department related tasks.
Examples of Duties Essential Functions: Organize, maintain and update employee and applicant files, including scanning and indexing transcripts, I-9s, medical, and personnel files according to the NC Records, Retention and Disposition Schedule.
Proofread documents, records, and other files to ensure accuracy.
Assure proper storage, organization and retrieval of human resources records.
Receives, opens, sorts and distributes mail within the department.
Disseminate information regarding new and exiting employees; and as relates to MyCCCTI portal and website updates.
Greet and direct visitors; answer inquiries or provide general information regarding policies and procedures.
Answer telephone calls; provide basic information; take messages; screen requests for supervisor and refer to appropriate individual or outside agencies for additional assistance.
Marginal Functions: Complete yearly audits of all records.
Support departments in completing employee onboarding and/or orientations.
Assist with supervisor training of the online performance evaluation system.
Complete employment verifications, as assigned Participate in the execution of annual open enrollment and other special events.
Contribute to the development, recommendation and implementation of human resources-related processes and procedures.
Perform other duties as assigned.
This position description covers the most essential functions and duties associated with this position.
The President or appropriate supervisory personnel may assign additional duties.
The College reserves the right to alter duties, responsibilities, conditions, working hours, and job title with or without notice.
Qualifications and Working Conditions Knowledge of: Principles of proper file maintenance Modern office procedures, methods and equipment Intermediate written, verbal and mathematical principles Good customer service techniques The open-access community college philosophy, inclusion and diversity initiatives Ability to: Perform multiple technical tasks with attention-to-detail in an environment prone to frequent interruptions Maintain and secure confidential information Establish and maintain cooperative working relationships Execute work tasks in an ethical and equitable manner Communicate respectfully and with a positive attitude Review and apply information as it relates to employment practices, policies and procedures Use information and judgement to determine if processes comply with laws, regulations, and standards.
Set priorities, organize projects and maintain accurate and complete records Apply personal initiative and to work independently, without direct supervision Embrace and personally apply an attitude of lifelong learning and professional development Environmental Conditions: The employee should have the ability to effectively handle a work environment and conditions which involve an office workspace, working closely with others, and periodically working irregular hours.
The employee must maintain the office environments by maintaining equipment and supplies, ensuring overall cleanliness, functionality, and conformance to OSHA standards to provide a safe work environment.
Physical Conditions: Physical and marginal functions require the ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following: standing, walking or sitting for extended periods, moderate lifting and carrying, general manual dexterity, operating assigned equipment, and extended exposure to computer screens.
The employee is required to maintain effective audio-visual discrimination and perception needed for making observations, reading and writing, operating assigned equipment, communicating with others, and handling varied tasks simultaneously.
Additionally, the employee must maintain mental capacity, which permits making sound decisions and using good judgment, demonstrating intellectual capabilities, and evaluating the effectiveness of programs and personnel.
Scheduling Conditions: This is a part-time position working 16 hours a week, generally arranged into four, 4-hour days.
Availability for both day and occasional evening work on any Caldwell Community College & Technical Institute site (or arranged off-campus site) is required during peak periods.
Traveling Conditions: Local travel between the Caldwell campus, Watauga campus, or any off-campus sites may be needed.
Out of state travel is limited, but may be required for training and conferences.
Experience and Training Experience: Demonstrated document organization experience and proficiency in Microsoft Word, Outlook and Teams.
Prior full-time office administrative experience, and/or specifically in human resources, is preferred.
Additionally, experience working with higher education, and/or specifically with the NC Community College System, is preferred.
Training: High School diploma required.
An Associate Degree with a concentration in Business Administration or Human Resources, preferred.
A variation on the degree and experience requirements will be considered if it is comparable to the skills represented.
Salary Depends on Qualifications Location Hudson, NC Job Type Part Time Job Number FA23-KW30 Department Chief of Staff Division Human Resources Opening Date 11/21/2023 Closing Date 12/3/2023 11:59 PM Eastern DESCRIPTION BENEFITS Description The part-time office assistant, human resources is responsible for providing administrative support to the department, and customer service to the employees, students and guests of the College.
The majority of the office assistant's tasks will focus on keeping orderly and easily retrievable hard and soft copies of human resources documentation.
Other marginal functions include audits and assistance with department related tasks.
Examples of Duties Essential Functions: Organize, maintain and update employee and applicant files, including scanning and indexing transcripts, I-9s, medical, and personnel files according to the NC Records, Retention and Disposition Schedule.
Proofread documents, records, and other files to ensure accuracy.
Assure proper storage, organization and retrieval of human resources records.
Receives, opens, sorts and distributes mail within the department.
Disseminate information regarding new and exiting employees; and as relates to MyCCCTI portal and website updates.
Greet and direct visitors; answer inquiries or provide general information regarding policies and procedures.
Answer telephone calls; provide basic information; take messages; screen requests for supervisor and refer to appropriate individual or outside agencies for additional assistance.
Marginal Functions: Complete yearly audits of all records.
Support departments in completing employee onboarding and/or orientations.
Assist with supervisor training of the online performance evaluation system.
Complete employment verifications, as assigned Participate in the execution of annual open enrollment and other special events.
Contribute to the development, recommendation and implementation of human resources-related processes and procedures.
Perform other duties as assigned.
This position description covers the most essential functions and duties associated with this position.
The President or appropriate supervisory personnel may assign additional duties.
The College reserves the right to alter duties, responsibilities, conditions, working hours, and job title with or without notice.
Qualifications and Working Conditions Knowledge of: Principles of proper file maintenance Modern office procedures, methods and equipment Intermediate written, verbal and mathematical principles Good customer service techniques The open-access community college philosophy, inclusion and diversity initiatives Ability to: Perform multiple technical tasks with attention-to-detail in an environment prone to frequent interruptions Maintain and secure confidential information Establish and maintain cooperative working relationships Execute work tasks in an ethical and equitable manner Communicate respectfully and with a positive attitude Review and apply information as it relates to employment practices, policies and procedures Use information and judgement to determine if processes comply with laws, regulations, and standards.
Set priorities, organize projects and maintain accurate and complete records Apply personal initiative and to work independently, without direct supervision Embrace and personally apply an attitude of lifelong learning and professional development Environmental Conditions: The employee should have the ability to effectively handle a work environment and conditions which involve an office workspace, working closely with others, and periodically working irregular hours.
The employee must maintain the office environments by maintaining equipment and supplies, ensuring overall cleanliness, functionality, and conformance to OSHA standards to provide a safe work environment.
Physical Conditions: Physical and marginal functions require the ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following: standing, walking or sitting for extended periods, moderate lifting and carrying, general manual dexterity, operating assigned equipment, and extended exposure to computer screens.
The employee is required to maintain effective audio-visual discrimination and perception needed for making observations, reading and writing, operating assigned equipment, communicating with others, and handling varied tasks simultaneously.
Additionally, the employee must maintain mental capacity, which permits making sound decisions and using good judgment, demonstrating intellectual capabilities, and evaluating the effectiveness of programs and personnel.
Scheduling Conditions: This is a part-time position working 16 hours a week, generally arranged into four, 4-hour days.
Availability for both day and occasional evening work on any Caldwell Community College & Technical Institute site (or arranged off-campus site) is required during peak periods.
Traveling Conditions: Local travel between the Caldwell campus, Watauga campus, or any off-campus sites may be needed.
Out of state travel is limited, but may be required for training and conferences.
Experience and Training Experience: Demonstrated document organization experience and proficiency in Microsoft Word, Outlook and Teams.
Prior full-time office administrative experience, and/or specifically in human resources, is preferred.
Additionally, experience working with higher education, and/or specifically with the NC Community College System, is preferred.
Training: High School diploma required.
An Associate Degree with a concentration in Business Administration or Human Resources, preferred.
A variation on the degree and experience requirements will be considered if it is comparable to the skills represented.
Agency Caldwell Community College and Technical Institute Address 2855 Hickory Blvd.
Hudson, North Carolina, 28638 Phone (828) 726-2200 Website https://www.
cccti.
edu