HR Administrative Assistant Onboarding Accounts Specialist
Job roles and responsibilities
Setting up, maintaining & auditing employee profiles in all internal systems to ensure clean data entry into multiple data systems (Applicant Track, UID, PowerSchool, Frontline, and other internal systems.
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Ensuring new hires have technical assistance to properly set up various software accounts and distribute manuals, passwords, and guidelines, as needed.
Assisting with the coordination, preparation, and distribution of employee documentation.
Gathering and processing paperwork; maintaining the HR section of the district website and other employee resources.
Assigning, updating, or removing user access roles in various internal systems based on job assignment; maintaining data security and Prox Card access.
Ensuring other departments have accurate employee data to properly process new employees thus ensuring timely execution and completion of a seamless workflow for each new employee.
Posting & recommendations for temporary & substitute vacancies and onboarding for these employees (no benefits)
Initial reporting & tracking of Workman’s Compensation claims and OSHA reports
Routine administrative assistant HR duties
Qualifications:
Ability to work successfully and professionally with all levels of employees and leadership.
Ability to understand basic technical concepts and explain them in simple terms.
Quick learner & active listener.
Ability to troubleshoot, identify improvements, and make simple decisions independently.
Strong attention to detail with the ability to prioritize and handle multiple tasks.
Strong team player with a results-driven approach who can work with limited guidance.
Energetic person with strong interpersonal and communication skills.
Solid work ethic (reliable) with a “can do” and collaborative attitude.
Proficiency in Google Mail/Docs as well as Microsoft Office/Suite.
Proficiency in District Systems, (Applicant Track, Frontline, LINQ, PowerSchool, State UID, etc) preferred.
Work will be performed in an office setting and will require the incumbent to sit and stand at a desk, communicate in person and by telephone, and frequently operate standard office equipment, such as telephones and computers.
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