Administrative Assistant

Objective: The Office Admin Assistant is expected to perform various clerical and administrative duties.
The Office Admin Assistant is expected to answer phones, complete administrative duties (which may include assistance with accounts payable and accounts receivable) and support other staff members with clerical tasks to provide the highest quality service to clients.
Primary Responsibilities: • · Reflect the core values of (Gibson Care Corporation), (d.
b.
a.
an independently owned and operated Home Instead franchise).
• · Manage inventory of office and snack supplies and oversee adequate supplies are in house both in Mooresville and Statesville offices.
Make sure we have postage stamps and at the end of your day take the mail to the closest post office.
• · Enter and maintain accurate Client and Care Pro records in the operating system (Well Sky) and Scan123 per supervisor's instruction • · Communicate any Client and Care Pro concerns or problems with supervisor • · Assist with coordinating birthday, holiday and anniversary cards and mailing for clients and care pros • · Organize and distribute the daily mail in the appropriate mail slot (check post office weekly) • · Maintain regular attendance at the office to execute job responsibilities • · Demonstrate open and effective communication with all office staff and Care Pros • · Scanning documents via Scan123 utilizing the Scanning Document Chart.
• · Sweep, mop, take out trash, dust, clean out refrigerator and wipe down conference table weekly.
(Please send out a reminder for people to clean off their desk so that you can dust) • · Vacuuming steps in front and in back of building